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Meeting participants can annotate on a shared screen as a viewer or the one that started sharing your screen. You can also use annotation tools when sharing or viewing a whiteboard. Note : The meeting host can disable attendee annotation. If you do not have the annotation option, confirm that the host has not disabled annotation.
After sharing your screen or whiteboard , annotation controls will display. If you don't see the annotation tools, click Annotate if you are sharing your screen or Whiteboard if you are sharing a whiteboard. Note : The Select , Spotlight , and Save options are only available if you started the shared screen or whiteboard. If you started the shared screen or whiteboard , click More in the screen share controls for these annotation settings:.
The following annotation tools' availability depend on whether you are using a phone or tablet and are for when. If you started sharing a whiteboard , you will see the following annotation tools:. You can choose to allow participants to annotate on your shared screen and whether you want participants' names to appear next to their annotations.
Note : You cannot annotate when sharing your entire screen into the meeting via iOS device. You can only annotate when sharing a portion of your screen. Help Center. Sign in Zoom Zoom for Government. At Zoom, we are hard at work to provide you with the best 24x7 global support experience during this pandemic. As part of this ongoing commitment, please review our updated Support Guidelines. How can we help? Overview Meeting participants can annotate on a shared screen as a viewer or the one that started sharing your screen.
Enabling annotation for meetings Before using annotation, make sure it's enabled in the Zoom web portal. If the setting is disabled, click the toggle to enable it. Group To enable annotation for a group of users: Sign in to the Zoom web portal. User To enable annotation for your own use: Sign in to the Zoom web portal.
Note : If the option is grayed out, it has been locked at either the group or account level. You need to contact your Zoom admin. Using annotation tools Windows macOS Linux. Accessing annotation tools if you started screen sharing After sharing your screen or whiteboard , annotation controls will display. Annotation tools You will see these annotation tools: Note : The Select , Spotlight , and Save options are only available if you started the shared screen or whiteboard.
Mouse : Deactivate annotation tools and switch to your mouse pointer. This button is blue if annotation tools are deactivated. Select only available if you started the shared screen or whiteboard : Select, move, or resize your annotations. To select several annotations at once, click and drag your mouse to display a selection area. Text : Insert text. Draw : Insert lines, arrows, and shapes.
Note : To highlight an area of the shared screen or whiteboard, select following square or circle icon to insert a semi-transparent square or circle. Stamp : Insert predefined icons like a check mark or star. Spotlight only available if you started the shared screen or whiteboard : Displays your mouse pointer to all participants when your mouse is within the area being shared.
Use this to point out parts of the screen to other participants. Arrow : Displays a small arrow instead of your mouse pointer. Click to insert an arrow that displays your name. Each subsequent click will remove the previous arrow placed.
You can use this feature to point out your annotations to other participants. Eraser : Click and drag to erase parts of your annotation. Format : Change the formatting options of annotations tools like color, line width, and font. Undo : Undo your latest annotation.
Redo : Redo your latest annotation that you undid. Clear : Delete all annotations. The files are saved to the local recording location. Note : This option is only available to viewers if the host has allowed others to save. If there are multiple whiteboards, Zoom will save a PNG file for each whiteboard. If there are multiple whiteboards, Zoom will save a single PDF containing all whiteboards.
If set to show, the participant's name will briefly display beside their annotation. Annotating on a shared screen or whiteboard Start sharing your screen. Tap the pencil icon on your screen. This will open the annotation tools. Tap the pencil icon again to close the annotation tools. Spotlight : Displays where you are touching the screen to all participants. This is only available when you are sharing content. Pen : Draw with a pen. Pen : Tap and drag to draw with a pen in the selected color.
Highlighter : Tap and drag to highlight parts of the screen in the selected color. Arrow : Tap and drag to draw an arrow in the selected color.
Shape Tablet only : Tap to select from the following shapes. Line : Tap and drag to draw a line in the selected color. Rectangle : Tap and drag to draw a rectangle in the selected color. Oval : Tap and drag to draw an oval in the selected color. Text Tablet only : Type text in the selected color on the shared screen.
Color: Change the color and line width of your annotations. Erase : Tap on your annotations to remove them. Undo Tablet only : Remove your last changes. Redo Tablet only : Add the annotations you previously removed. Clear Tablet only : Clear your own annotations. Annotation tools whiteboard If you started sharing a whiteboard , you will see the following annotation tools: Close icon X : Hide the annotation tools. Undo icon: Remove your last changes.
Redo icon: Add the annotations you previously removed. Pen icon: Draw with a pen. Eraser icon: Tap on your annotations to remove them. Color icon: Change the color of your annotations. Text icon Tablet only : Tap to enter text on the whiteboard. Tap the system back icon to hide the keyboard to see options to bold, italicize, adjust font size, and text color. Tap anywhere else on the whiteboard to finish this text box.
Line width icon: tap to adjust the line width of your lines and shapes. Highlighter icon Tablet only : Tap and drag to highlight parts of the screen in the selected color.
Spotlight icon: Display a red dot on the shared screen at all times. Use this point out parts of the screen to other participants.
Trash bin icon: Display options to clear annotations. More icon : Display the following options. Smart Recognition : Tap the toggle to enable or disable smart recognition drawing.
If enabled, Zoom will smooth out your lines and auto-convert drawings to shapes immediately after you draw. Save to Album : Download an image of your whiteboard to your device. New Whiteboard displays on the main toolbar if using a tablet in landscape mode : Add a new whiteboard page.
After adding a page, tap View all Whiteboards or the pages icon to see view and delete pages. Up to 12 whiteboards can be used in a session. Annotation settings You can choose to allow participants to annotate on your shared screen and whether you want participants' names to appear next to their annotations.
Tap the pencil icon to hide annotation tools. Tap More in the host controls. Tap Meeting Settings for these annotation settings under the Content Share section: Annotate: Allow or prevent participants from annotating on your shared screen. Show Names of Annotators : Show or hide the participants' names when they are annotating on a screen share. Annotating on a shared screen Note : You cannot annotate when sharing your entire screen into the meeting via iOS device.
The pen and marker allow you to create handwritten annotations and drawings or markups; or underline, strike out or emphasize text. Choose Tool Pen to enable the pen. The pen writes on your document like a typical felt-tip pen. To use the marker, select Tool Marker from the menu. The marker works like a typical highlighter - it does not obscure the text, and it is therefore well-suited for emphasizing certain portions. You can select from the preset colors and widths, or define an exact color and specify the width in millimeters or inches. You can also set the Tip Style for the marker tool.
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Meeting participants can annotate on a shared screen as a viewer or the one that started sharing your screen. You can also use annotation tools when sharing or viewing a whiteboard. Note : The meeting host can disable attendee annotation.
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